Document Management System
A Document Management System integrated into a enterprise portal allows for documents to be systematically created, scanned, annotation to be added to them, their content to be authorised, them to be published and shared, for systematic work to be carried out on them, versions compiled and for their circulation within the company to be optimised with the aid of workflow. All of this is supported by a very high-performance search system.
Finding ones bearings in the information among produced documents, E-mails, faxes, letters, contracts, invoices, design documentation, scanned documents or audiovisual data often becomes very demanding on time, especially in large companies.
If the time required for finding information in internal documents makes up more than 10 % of the working hours or if it is necessary to share a document and to then work with it in a systematic manner, it is only integrated administration of documents that represents an effective solution for you – a Document Management System.
Integration platforms for Document Management are most frequently enterprise portals, which ensure security of your work with documents and offer each employee only the data intended for them.
The result of implementation of Document Management is systematic work with documents, evaluation of non-structured forms of data created, a decrease in costs for their administration and time saving when looking for information.
Asociace.BIZ or any of its members would be happy to advise you how to proceed on selection of a Document Management system, which corresponds to the extent of your documents, security needs and your perspectives and plans for the future.
